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A Hubstaff alternative for freelancers who also send the invoice

Hubstaff is workforce time tracking for teams: screenshots, activity levels, GPS, scheduling and payroll, priced per seat. Invollo is a billing tool for freelancers and teams of up to three, with a Windows desktop tracker that takes screenshots, plus quotes, invoices and a client portal. If you manage a team and need monitoring and payroll, stay with Hubstaff. If you’re a freelancer or a very small agency whose client asks for screenshot time records, and you also need to invoice that client, Invollo puts both in one place.

The short answer

Stay with Hubstaff if…

  • You track a team larger than three, on Windows, Mac or Linux.
  • You need activity levels, app and URL tracking, idle timeouts or timesheet approvals.
  • Your team works in the field and needs mobile GPS and geofenced job sites.
  • You pay your team through connected payout providers such as PayPal or Deel.
  • You need enterprise controls such as single sign-on and SCIM provisioning.

Choose Invollo if…

  • You’re a freelancer or a team of up to three and bill clients for tracked hours.
  • A client wants screenshot proof of work, and you also want to send them a quote and an invoice.
  • You want clients to pay by card through your own Stripe account, not only through PayPal.
  • You don’t want to pay per seat for features you won’t use.

Hubstaff and Invollo side by side

Hubstaff and Invollo compared feature by feature, with sources
 HubstaffInvollo
Pricing modelPer seat a month: Starter $7 ($4.99 billed annually, 2-seat minimum), Grow $9 ($7.50), Team $12 ($10), Enterprise $25 billed annually; owners and managers count as paid seats[1][3]Pro (no client, invoice, quote or project limits) and Business (3 seats, your own sending domain), billed monthly; there is no annual plan. The pricing page shows the price for your country.
Free option14-day free trial with no card; the help centre also describes a one-seat Free plan with 100 screenshots a month[1][2]Free plan, $0 with no time limit and no card: 1 user, 3 active clients, 5 invoices and 5 quotes a month, 3 active projects, 10 emails a day sent through Invollo.
Team sizePriced per seat; Enterprise adds custom setup, account provisioning and dedicated support[1]1 user on Free and Pro. Business includes 3 seats with Owner, Admin and Member roles; there is no larger team plan.
ScreenshotsUp to 3 every 10 minutes (up to 10 with a $2.50-per-seat add-on); 500 a seat a month on Starter, 1,500 on Grow, unlimited on Team; optional blur on paid plans[5][6][1][7]Periodic screenshots at an interval the workspace sets, on every plan; the client can review them if you allow it.
Activity monitoringActivity levels from mouse and keyboard use on every plan; app and URL tracking; idle timeout from Grow; Hubstaff says it never logs keystrokes[1][4]Time entries with periodic screenshots.
Desktop appsWindows, Mac and Linux[8][9]Windows 10 and 11 only. Web timer and Chrome extension elsewhere.
MobileiOS and Android apps (no screenshots on mobile); GPS and geofences with the Locations add-on[5][8][15]No native mobile apps. Invollo runs in the browser.
Client invoicesInvoices from tracked time and bill rates, listed on all paid plans; clients pay online through a PayPal button[10][1][12]Invoices from tracked time, expenses or by hand, in 26 currencies; clients pay through your own Stripe or PayPal account. Invollo takes 0%.
PayrollPay team members through connected providers; full payroll on Team and Enterprise, limited on Starter and Grow[13][1]None.
Integrations30+ app integrations, plus Zapier[16]None; CSV and JSON export.

On small screens, scroll the table sideways; the first column stays in place.

Where Hubstaff is the better choice

Hubstaff is built to manage people’s time at scale, and it shows. It measures activity levels from keyboard and mouse use, records apps and URLs, and handles idle time[1]. On the Team plan you get timesheet approvals, scheduling, attendance, overtime and time-off rules. Its desktop apps run on Windows, Mac and Linux[8], with iOS and Android apps for the field and GPS job sites through an add-on[15].

It also handles the other side of paying people. Hubstaff can pay team members through connected providers and work out payroll in each person’s currency[13][14], and it connects to 30+ apps[16]. Invollo does none of this: it has no payroll, no mobile apps, no Mac tracker, and its largest plan has 3 seats.

Where Invollo is the better choice

When the person tracking time is also the one sending the bill. Many freelancers run a screenshot tracker because a client asks for one. If that’s you, you probably need a quote before you start, a tracker while you work, and an invoice at the end. Invollo does all three in one workspace: the client accepts a quote by typing their name and drawing a signature, you track time with the Windows desktop tracker, and the hours become invoice lines.

How clients pay. Hubstaff’s help centre says client invoices currently get a PayPal button for online payment[12]. Invollo lets clients pay by card through your own Stripe account or through your own PayPal account, in 26 invoice currencies (PayPal in 24 of them). The money goes straight to you, and Invollo takes 0%.

Cost for very small teams. Hubstaff charges per seat, with a two-seat minimum on Starter, and owners and managers count as seats[3]. Invollo’s free plan covers one person with limits, Pro covers one person without them, and Business includes 3 seats for one monthly price. See the pricing page for your country.

Your clients see the work. In Invollo’s client portal, clients can see their invoices, quotes and projects and, if you allow it, review the screenshots behind the hours.

What Invollo doesn’t do

  • Windows only. There is no Mac or Linux tracker, released or planned.
  • No mobile apps, so no GPS or geofencing.
  • No payroll and no payouts to team members.
  • No more than 3 seats, on the Business plan.
  • No recurring invoices, accounting or bank feeds.

A note on screenshot tracking

Screenshot tracking is intrusive, whichever tool you use. Hubstaff lets you change the frequency, blur screenshots on paid plans or turn them off[5][7][4]. Invollo lets the workspace set the interval and decide whether the client can see the screenshots.

Agree on it in writing before tracking starts: what is captured, how often, who can see it and how long it’s kept. Pause the tracker for personal tasks. Check the employment and privacy rules where you and the people being tracked work.

Frequently asked questions

Is Invollo a full Hubstaff replacement?
For a freelancer or a team of up to three who mainly need tracked hours with screenshots and invoices, often yes. For larger teams, or if you need activity levels, app and URL tracking, GPS job sites, scheduling, timesheet approvals or team payroll, Hubstaff does far more.
How much does Hubstaff cost?
Per seat per month on Hubstaff’s pricing page, checked on 4 October 2026: Starter $7 (or $4.99 billed annually, 2-seat minimum), Grow $9 ($7.50), Team $12 ($10), and Enterprise $25 billed annually. There is a 14-day free trial with no card, and Hubstaff’s help centre describes a one-seat Free plan with limits such as 100 screenshots a month.
Does Invollo’s tracker run on Mac or Linux?
No. Invollo’s desktop tracker runs on Windows 10 and 11 only, and there is no Mac or Linux version. On other systems you can track time with Invollo’s web timer or Chrome extension, which don’t take screenshots. Hubstaff has desktop apps for Windows, Mac and Linux.
Can clients pay Hubstaff invoices by card?
Hubstaff’s help centre says that, currently, you can add a PayPal button to client invoices so clients can pay online. In Invollo, clients pay through your own Stripe account by card or through your own PayPal account, and Invollo takes no share of the payment.
Do I have to tell people their screen is captured?
You should, in writing, before tracking starts, and check the rules where you and they work. Both tools make screenshots visible in the app; Invollo lets the workspace choose the interval and decide whether the client can review them.

Sources

Hubstaff’s official pages, each checked on 4 October 2026. Plans and prices change; the vendor’s page is always the final word.

  1. Hubstaff: Pricing (checked 4 October 2026)
  2. Hubstaff Support: New pricing and plans (checked 4 October 2026)
  3. Hubstaff Support: Per-seat pricing (checked 4 October 2026)
  4. Hubstaff: Time tracker with screenshots (checked 4 October 2026)
  5. Hubstaff Support: Change screenshot frequency (checked 4 October 2026)
  6. Hubstaff Support: More screenshots add-on (checked 4 October 2026)
  7. Hubstaff Support: Screenshot blur (checked 4 October 2026)
  8. Hubstaff: Download (checked 4 October 2026)
  9. Hubstaff Support: Supported operating systems, browsers and devices (checked 4 October 2026)
  10. Hubstaff: Time tracking and invoicing software (checked 4 October 2026)
  11. Hubstaff Support: Invoice clients (checked 4 October 2026)
  12. Hubstaff Support: Client invoices PayPal payment (checked 4 October 2026)
  13. Hubstaff Support: Automatic payments (payroll) (checked 4 October 2026)
  14. Hubstaff: Time tracking payroll software (checked 4 October 2026)
  15. Hubstaff Support: Locations add-on (checked 4 October 2026)
  16. Hubstaff: Integrations (checked 4 October 2026)
  17. Invollo: pricing page and product documentation.

Try Invollo on the free plan

No credit card and no time limit. If it isn’t the right fit, export your data as CSV or JSON and move on.

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