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Invollo vs FreshBooks: which one should you invoice with?

FreshBooks is invoicing and accounting software for small businesses, with paid plans after a 30-day trial. Invollo is a lighter tool for freelancers and small teams: quotes with e-signatures, time tracking, invoices and a client portal, with a free plan. If you need bookkeeping, recurring billing or a mobile app, FreshBooks does more. If you mainly bill hours to clients abroad and want to start without paying, Invollo is the simpler fit.

The short answer

Choose FreshBooks if…

  • You want invoicing and double-entry accounting, with bank reconciliation, in one product (Plus and up).
  • You bill the same clients every month and want recurring invoices, late fees and AutoPay.
  • You need iOS and Android apps, mileage tracking or US payroll.
  • Your team is growing: you can add team members at $11 a month each.
  • You rely on integrations: FreshBooks lists over 100 partner apps.

Choose Invollo if…

  • You want to start on a free plan rather than a trial.
  • You work remotely for clients who want time records with screenshots from a desktop tracker.
  • You want clients to sign quotes online on every plan, not only on higher tiers.
  • You invoice in currencies such as BDT or INR and want clients to pay through your own Stripe or PayPal account.

FreshBooks and Invollo side by side

FreshBooks and Invollo compared feature by feature, with sources
 FreshBooksInvollo
Free option30-day free trial, no credit card; no free plan is listed[1]Free plan, $0 with no time limit and no card: 1 user, 3 active clients, 5 invoices and 5 quotes a month, 3 active projects, 10 emails a day sent through Invollo.
Paid plansLite $23, Plus $43, Premium $70 a month (regular US prices; new customers were offered introductory prices when we checked); Select priced on request; yearly billing saves an extra 10%[1][2]Pro (no client, invoice, quote or project limits) and Business (3 seats, your own sending domain), billed monthly; there is no annual plan. The pricing page shows the price for your country.
Client limit5 billable clients on Lite, 50 on Plus, unlimited on Premium and Select; archived clients count[1]3 active clients on Free; unlimited on Pro and Business.
UsersTeam members cost $11 a month each; Select includes 2; up to 10 accountants free on Plus and up[1][3]1 user on Free and Pro. Business includes 3 seats with Owner, Admin and Member roles; there is no larger team plan.
Online payment feesFreshBooks Payments: 2.9% + $0.30 per standard card, 3.5% + $0.30 for Amex and business cards, 1% for ACH; +1.5% for international cards[5]Clients pay through your own Stripe or PayPal account (PayPal in 24 of the 26 currencies, not BDT or INR), or by bank transfer you record. Invollo takes 0% of client payments; the gateway’s own fees apply.
Recurring invoicesAutomated recurring invoices on every plan[1]Not available.
Reminders and late feesUp to three reminder emails and scheduled late fees, on every plan[4][1]Automatic overdue reminders by email, on every plan. No automatic late fees.
Proposals and e-signaturesProposals and e-signatures on Plus and up; estimates on every plan[1][9]Quotes that clients accept online with a typed name and drawn signature, recorded with a SHA-256 proof, timestamp and IP; convert an accepted quote to an invoice. Every plan.
Time trackingUnlimited time tracking on every plan, with a Chrome timer[1][8]Web timer, Chrome extension and a desktop tracker for Windows 10 and 11 that takes periodic screenshots; tracked time becomes invoice lines. Every plan.
Client portalClient account portal on every plan[1]Client portal where clients see their invoices, quotes and projects and pay online. Every plan.
AccountingDouble-entry accounting reports and bank reconciliation on Plus and up; automated bank import on every plan[1]None. Reports show revenue, outstanding, overdue, hours, expenses and net income; export to CSV or JSON for your accountant.
Currencies and languagesCurrency and language set per client; 16 invoice languages[7]26 invoice currencies, including BDT and INR, converted to one of 10 workspace currencies for reports.
Mobile appsiOS and Android apps[10]No native mobile apps. Invollo runs in the browser.
Payroll$40 a month + $6 per employee, for US-based businesses[11][12]None.

On small screens, scroll the table sideways; the first column stays in place.

Where FreshBooks is the better choice

FreshBooks covers far more of running a business. From the Plus plan it adds double-entry accounting reports and bank reconciliation, and every plan imports bank transactions automatically[1]. If you want one product for invoices and books, Invollo can’t replace it: Invollo has no accounting at all.

Its billing automation is also deeper. Recurring invoices, scheduled late fees, deposits and up to three reminder emails are on every plan[1][4], and clients can store a card for future payments. Invollo sends automatic overdue reminders, but it has no recurring invoices and no late fees.

FreshBooks also suits growing teams and people who work on the move. It has iOS and Android apps[10], mileage tracking, US payroll as an add-on[12], team members at $11 a month each[1] and over 100 partner integrations[13]. Invollo is web-only, and its largest plan has 3 seats.

Where Invollo is the better choice

You can start for free and stay free. FreshBooks has a 30-day trial[1]; Invollo has a free plan with no time limit. It’s small (3 active clients, 5 invoices a month), but it’s enough to run a side project or test the workflow with real clients before you pay anything.

Remote work with proof of hours. Many clients who hire remote freelancers ask for time records with screenshots. Invollo’s Windows desktop tracker takes periodic screenshots at an interval your workspace sets, and your client can review them in the portal if you allow it. FreshBooks tracks time with a timer, including a Chrome timer for tools like Asana and Trello[8]. With Invollo, always tell the people being tracked before you switch screenshots on.

Signed quotes on every plan. FreshBooks reserves proposals and e-signatures for Plus and above[1]. In Invollo, every plan lets a client accept a quote with a typed name and drawn signature; the acceptance is stored with a SHA-256 proof, the time and the IP address, and the quote converts to an invoice in one step. See quotes and e-signatures.

Getting paid from abroad. FreshBooks Payments is only for businesses in the US and Canada; others use Stripe Standard[6]. Invollo always uses your own Stripe or PayPal account and takes 0% of each payment, and it invoices in 26 currencies, including Bangladeshi taka and Indian rupees. In Bangladesh, Invollo’s own subscription can be paid with bKash.

What Invollo doesn’t do

  • No recurring invoices, late fees or saved-card billing.
  • No accounting, bank feeds, bills or payroll. Export to CSV or JSON for your accountant.
  • No mobile apps. Invollo runs in the browser on any device.
  • Windows-only desktop tracker. Mac users can track time with the web timer or the Chrome extension.
  • Small teams only: 1 user on Free and Pro, 3 seats on Business.

What it costs in practice

Take a freelancer with eight active clients. On FreshBooks, Lite’s 5-client limit means Plus at $43 a month at the regular price[1]. On Invollo, eight clients is more than Free allows, so you’d need Pro; check its price for your country on the pricing page.

Payment fees matter as much as the plan. On FreshBooks Payments, a $2,000 invoice paid with a standard US card costs $58.30 (2.9% + $0.30)[5]. In Invollo, the same payment goes through your own Stripe or PayPal account at their rates, with nothing added by Invollo.

Frequently asked questions

Does FreshBooks have a free plan?
No. FreshBooks offers a 30-day free trial with no credit card, then a paid plan: Lite, Plus or Premium at $23, $43 and $70 a month at regular US prices, or Select with a quoted price. When we checked on 4 October 2026, new customers were offered lower introductory prices. Invollo has a free plan with no time limit.
How many clients can I bill on FreshBooks Lite?
Five billable clients on Lite, 50 on Plus, and unlimited on Premium and Select. FreshBooks counts both active and archived clients toward the limit. Invollo Free allows 3 active clients; Pro and Business have no client limit.
Can I use FreshBooks Payments outside the US and Canada?
FreshBooks says FreshBooks Payments powered by Stripe is only available for businesses in Canada and the United States, and that international businesses can use Stripe Standard instead. In Invollo, clients pay through your own Stripe or PayPal account wherever those services are available to you.
Does Invollo do accounting like FreshBooks?
No. FreshBooks Plus and above include double-entry accounting reports and bank reconciliation. Invollo has no accounting, bank feeds or payroll; it covers quotes, time tracking, invoices, expenses and a client portal, with CSV and JSON export for your accountant.

Sources

FreshBooks’s official pages, each checked on 4 October 2026. Plans and prices change; the vendor’s page is always the final word.

  1. FreshBooks: Pricing (US) (checked 4 October 2026)
  2. FreshBooks: Buy Now offer terms (checked 4 October 2026)
  3. FreshBooks Support: How do I invite and manage team members (checked 4 October 2026)
  4. FreshBooks Support: What are payment reminders and late fees (checked 4 October 2026)
  5. FreshBooks Support: Transaction fees for FreshBooks Payments (USD) (checked 4 October 2026)
  6. FreshBooks Support: Accept online payments with FreshBooks Payments powered by Stripe (checked 4 October 2026)
  7. FreshBooks Support: Change a client’s currency and language (checked 4 October 2026)
  8. FreshBooks: Timesheets and time tracking (checked 4 October 2026)
  9. FreshBooks: Proposal software (checked 4 October 2026)
  10. FreshBooks: Mobile apps (checked 4 October 2026)
  11. FreshBooks: Payroll software (checked 4 October 2026)
  12. FreshBooks Support: What is FreshBooks Payroll (checked 4 October 2026)
  13. FreshBooks App Store (checked 4 October 2026)
  14. Invollo: pricing page and product documentation.

Try Invollo on the free plan

No credit card and no time limit. If it isn’t the right fit, export your data as CSV or JSON and move on.

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