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Invollo vs Zoho Invoice: two free invoicing tools, different limits

Zoho Invoice has the more generous free plan: up to 500 invoices a year, recurring invoices and mobile apps, at no cost and with no paid tier. Invollo makes sense when you bill clients in several currencies or need desktop time tracking with screenshots. If all your clients pay in your home currency and you send up to about 40 invoices a month, Zoho Invoice is hard to beat on price. If your clients are abroad and pay in their own currencies, read on.

The short answer

Choose Zoho Invoice if…

  • You want a free plan with room to grow: 500 invoices a year and two users.
  • You need recurring invoices that can auto-charge a saved card.
  • You invoice from your phone with the iOS, Android or Windows apps.
  • All your clients pay in your base currency.
  • You already use other Zoho apps, or plan to move to Zoho Books later.

Choose Invollo if…

  • You bill clients in different currencies, such as USD, EUR and GBP, from one workspace.
  • You need a Windows desktop tracker with screenshots for remote clients.
  • You run more than three projects at a time and are happy to pay to remove limits.
  • You want quote signatures built in, without connecting a separate e-signature service.

Zoho Invoice and Invollo side by side

Zoho Invoice and Invollo compared feature by feature, with sources
 Zoho InvoiceInvollo
Price$0, “forever free”; no paid plans[1][2]Free plan, plus paid Pro and Business plans billed monthly. See the pricing page.
Free limitsUp to 2 users, 3 projects and 500 invoices a year, reset each year; “Powered by Zoho Invoice” branding[1][3]Free plan, $0 with no time limit and no card: 1 user, 3 active clients, 5 invoices and 5 quotes a month, 3 active projects, 10 emails a day sent through Invollo.
Going beyond the limitsMove to Zoho Billing (up to 10 users, more invoices, multi-currency) or Zoho Books[4][12]Pro removes the client, invoice, quote and project limits; Business adds 3 seats and your own sending domain.
CurrenciesInvoices only in your base currency[5][4]26 invoice currencies, including BDT and INR, converted to one of 10 workspace currencies for reports.
Recurring invoicesYes, with automatic charging of saved cards[6]Not available.
Payment remindersManual or automated reminders; three are preloaded[7]Automatic overdue reminders by email, on every plan.
Quotes and e-signaturesQuotes convert to invoices; signatures on estimates through a Zoho Sign integration[6][9]Quotes that clients accept online with a typed name and drawn signature, recorded with a SHA-256 proof, timestamp and IP; convert an accepted quote to an invoice. Every plan.
Time trackingLive timer and timesheets, billed by project or task hours (3 projects on the free plan)[8][6]Web timer, Chrome extension and a desktop tracker for Windows 10 and 11 that takes periodic screenshots; tracked time becomes invoice lines. Every plan.
Client portalSelf-service customer portal[1]Client portal where clients see their invoices, quotes and projects and pay online. Every plan.
Online paymentsGateways including Stripe, PayPal, Square, Authorize.net and Braintree; Zoho charges no fee, the gateway may[10]Clients pay through your own Stripe or PayPal account (PayPal in 24 of the 26 currencies, not BDT or INR), or by bank transfer you record. Invollo takes 0% of client payments; the gateway’s own fees apply.
AccountingNot in Zoho Invoice: banking and financial reports are in Zoho Books[12]None. Reports show revenue, outstanding, overdue, hours, expenses and net income; export to CSV or JSON for your accountant.
Mobile appsiOS, Android and Windows apps, free[11]No native mobile apps. Invollo runs in the browser.
Integrations55+ integrations, including sync with accounting software[14]No accounting integrations. CSV and JSON export.
Inactive accountsData of users inactive for over 180 days is deleted within the next 20 days, after notice[1][13]Downgrading never deletes data; limits only block new clients, invoices, quotes and projects.

On small screens, scroll the table sideways; the first column stays in place.

Where Zoho Invoice is the better choice

On the free plan alone, Zoho Invoice gives you much more. Its limits are 500 invoices a year, three projects and two users[1]; Invollo Free stops at 5 invoices a month, 3 active clients and 1 user. Zoho also includes features Invollo doesn’t have at any price: recurring invoices that can charge a saved card automatically[6], and native apps for iOS, Android and Windows[11].

It’s part of a large suite. You can connect Zoho CRM and other Zoho apps, sync with accounting software, and choose from 55+ integrations[14]. When you outgrow it, Zoho moves your data into Zoho Books[12], which adds banking and full financial reports. Invollo has no accounting and no integrations with accounting software.

Where Invollo is the better choice

Clients in several currencies. Zoho’s knowledge base says Zoho Invoice bills only in your base currency, and its comparison table lists multi-currency as a Zoho Billing feature[5][4]. Many freelancers in South Asia, Africa and Latin America bill one client in dollars, another in euros and a third in pounds. Invollo handles that on every plan: each invoice has its own currency, an optional fixed exchange rate, and reports convert everything to your workspace currency.

Screenshot time tracking. Zoho Invoice tracks time with a timer and timesheets[8]. Invollo adds a desktop tracker for Windows that takes periodic screenshots, so a remote client can see the work behind the hours if you allow it. Screenshots are a serious step; disclose them to everyone they affect. Read how Invollo’s tracker works.

Room for projects. Zoho’s free plan caps you at three projects[1], and going further means another Zoho product. Invollo Pro removes the project, client, invoice and quote limits in the same workspace.

Built-in quote signatures. In Zoho Invoice, signatures on estimates come through the Zoho Sign integration[9]. Invollo’s acceptance (typed name plus drawn signature) is part of every quote, with a SHA-256 proof, a timestamp and the IP address recorded.

What Invollo doesn’t do

  • No recurring invoices and no automatic card charging.
  • No mobile apps; Invollo runs in the browser.
  • No accounting, bank feeds or integrations with accounting software.
  • The desktop tracker is for Windows 10 and 11 only.
  • The free plan is much smaller than Zoho’s: 3 active clients, 5 invoices and 5 quotes a month, 1 user.

A quick way to decide

List the currencies your clients paid you in last year. If it’s one, start with Zoho Invoice’s free plan and keep an eye on its 500-invoice and three-project limits. If it’s two or more, or if a client asks for screenshot time records, try Invollo’s free plan with one or two real clients. Either way, export your data regularly; both tools let you take it with you.

Frequently asked questions

Is Zoho Invoice completely free?
Yes. Zoho says Zoho Invoice operates on a forever free plan with no paid subscriptions. The free product has limits: up to two users, three projects and 500 invoices a year, with “Powered by Zoho Invoice” branding. For more, Zoho points you to Zoho Billing or Zoho Books.
Can Zoho Invoice bill clients in different currencies?
Zoho’s knowledge base says you can invoice customers only in your base currency in Zoho Invoice, and suggests Zoho Billing for multi-currency. Invollo invoices in 26 currencies on every plan and converts them to your workspace currency for reports.
What happens to my Zoho Invoice data if I stop using it?
Zoho’s pricing FAQ says that if a user is inactive for over 180 days, their data is deleted in the following 20 days, after a notice. Logging in or making a backup keeps it. Check the policy on Zoho’s page before you rely on it.
Which free plan allows more invoices?
Zoho Invoice: up to 500 invoices a year. Invollo’s Free plan allows 5 invoices and 5 quotes a calendar month and 3 active clients; the Pro plan removes those limits.
Does either one have a desktop time tracker?
Zoho Invoice has a live timer and timesheets in the web app and time tracking in its mobile apps. Invollo has a web timer, a Chrome extension and a Windows desktop tracker that takes periodic screenshots.

Sources

Zoho Invoice’s official pages, each checked on 4 October 2026. Plans and prices change; the vendor’s page is always the final word.

  1. Zoho Invoice: Pricing (US) (checked 4 October 2026)
  2. Zoho Invoice KB: Does Zoho Invoice offer paid plans? (checked 4 October 2026)
  3. Zoho Invoice KB: Invoice creation limits on the free plan (checked 4 October 2026)
  4. Zoho Invoice KB: Zoho Invoice vs Zoho Billing (checked 4 October 2026)
  5. Zoho Invoice KB: Can I invoice in multiple currencies? (checked 4 October 2026)
  6. Zoho Invoice: Features (checked 4 October 2026)
  7. Zoho Invoice Help: Reminders (checked 4 October 2026)
  8. Zoho Invoice Help: Log time (checked 4 October 2026)
  9. Zoho Invoice Help: Zoho Sign integration (checked 4 October 2026)
  10. Zoho Invoice Help: Online payments (checked 4 October 2026)
  11. Zoho Invoice: Mobile apps (checked 4 October 2026)
  12. Zoho Invoice KB: Upgrade to Zoho Books (checked 4 October 2026)
  13. Zoho Invoice KB: Inactive organizations (checked 4 October 2026)
  14. Zoho Invoice: Integrations (checked 4 October 2026)
  15. Invollo: pricing page and product documentation.

Try Invollo on the free plan

No credit card and no time limit. If it isn’t the right fit, export your data as CSV or JSON and move on.

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