Invollo vs Toggl Track: pure time tracking or complete billing flow?
Toggl Track is one of the world’s most refined dedicated time-tracking tools, featuring calendar planning, Pomodoro timers, cross-platform apps and zero employee surveillance. Invollo connects time tracking directly into a full billing pipeline: signed quotes, tracked hours, client invoices and online payments. If your agency already has an established invoicing and accounting stack and simply needs frictionless time capture across macOS, mobile and browser extensions, Toggl Track is best in class. If you are a freelancer or small team needing to track hours, send invoices and collect client payments without multiple subscriptions, Invollo consolidates that workflow.
The short answer
Choose Toggl Track if…
- You want dedicated time tracking with deep calendar integrations and Pomodoro timers.
- You manage project capacity with timeline views, Gantt charts, and labor profitability reports.
- You need native applications across macOS, iOS, Android, and Windows.
- You require 100+ tool integrations (Jira, Asana, Salesforce, GitHub) via browser extension.
- You strongly prefer a strict no-screenshot, trust-based time tracking philosophy.
Choose Invollo if…
- You want your tracked hours to convert directly into client invoices without exporting data.
- You want digital quotes with e-signatures designed to meet ESIGN/eIDAS simple-signature requirements (typed full name and drawn signature) on every plan.
- You need optional screenshot proof of work on Windows to reassure international remote clients if you allow it.
- You want a client portal where clients see invoices, quotes and projects and pay online.
- You want flat monthly pricing (Free, Pro and Business plans billed monthly; see pricing) that covers both tracking and invoicing.
Toggl Track and Invollo side by side
| Toggl Track | Invollo | |
|---|---|---|
| Free option | Free plan for up to 3 users with time tracking, calendar sync, basic reporting and boards[1] | Free plan, $0 with no time limit and no card: 1 user, 3 active clients, 5 invoices and 5 quotes a month, 3 active projects, 10 emails a day sent through Invollo. |
| Paid plans | Starter: $12/user/month ($9 billed annually); Premium: $24/user/month billed monthly, $16 billed annually; Enterprise: custom[1] | Pro (no client, invoice, quote or project limits) and Business (3 seats, your own sending domain), billed monthly; there is no annual plan. The pricing page shows the price for your country. |
| Primary focus | Dedicated time capture, capacity planning and timesheet analytics[2][3] | Complete freelance billing: quotes, time capture, invoices, client portal, and payment collection. |
| Invoicing capability | Toggl Track can turn a report into a downloadable PDF invoice (with the Toggl logo on the Free plan); invoices aren’t stored or paid inside Track[7] | Every plan, including Free. Tracked hours become line items with pay links and automatic overdue reminders. |
| Quotes & proposals | Not supported; requires external proposal software[2] | Quotes that clients accept online with a typed full name and drawn signature, recorded with a SHA-256 proof, timestamp and IP; convert an accepted quote to an invoice. Every plan. |
| Client portal | No dedicated client portal for invoice payments or quote signing[4] | Client portal where clients see their invoices, quotes and projects and pay online. Every plan. |
| Proof of work | Strictly no screenshots, keystroke recording or employee surveillance[1] | Windows desktop tracker includes optional periodic screenshots reviewable by the client in their portal if you allow it. |
| Client payment fees | Payments handled by whichever external invoicing tool you connect[5] | Clients pay through your own Stripe or PayPal account (PayPal in 24 of the 26 currencies, not BDT or INR), or by bank transfer you record. Invollo takes 0% of client payments; the gateway’s own fees apply. |
| Cross-platform apps | Native apps for macOS, Windows, iOS, Android and browser extensions[6] | Web timer, Chrome extension, and Windows 10/11 desktop tracker. No macOS or mobile apps. |
| Project planning | Tasks, Kanban boards, Gantt timelines and workload capacity[1] | Basic project tracking with hourly or fixed-price budgets and deliverables. |
| Integrations | 100+ tool integrations including Jira, Asana, Trello and calendars[1] | Stripe and PayPal for client payments; CSV and JSON export for accounting. |
| Branding | Toggl-branded interface; reports can be exported to PDF/CSV[3] | “Powered by Invollo” on Free and Pro; removed on Business. |
On small screens, scroll the table sideways; the first column stays in place.
Where Toggl Track is the better choice
Toggl Track is the benchmark for standalone time tracking[2]. Its user experience is exceptionally polished: background idle detection prompts you when you step away, calendar integrations pull scheduled meetings directly into timesheets, and browser extensions let you start a timer from inside Asana, Jira, GitHub or Notion[1].
For agencies managing project margins, Toggl’s higher tiers offer deep analytical power: you can assign labor costs to individual team members, compare planned estimates against actual logged hours, and track project profitability in real time[3][5].
Toggl is also explicitly anti-surveillance. If your organization believes taking screenshots undermines employee morale and data accuracy, Toggl’s philosophy aligns with your values[1]. It also supports macOS, iOS, and Android natively alongside Windows[6].
Where Invollo is the better choice
No billable hours lost between apps. When freelancers track time separately from invoicing, hours often leak in the transfer, rates get mistyped, or timers are forgotten. In Invollo, you pull unbilled hours directly into a branded invoice with quantity × rate lines and send it with an online payment link.
A full freelance workflow. Invollo starts before the timer is turned on: you send a quote that the client signs online with a typed full name and drawn signature. Once accepted, you track time against the project, generate the invoice, and let Invollo send automatic overdue reminders if payment is late.
Visual proof for remote clients. While internal agency teams may not want monitoring, independent contractors billing overseas clients often need to prove their hours. Invollo’s Windows desktop tracker takes periodic screenshots that clients can review directly in their client portal if you allow it.
One flat price instead of per-seat fees. Toggl charges $12 per user a month ($9 billed annually) on Starter. Invollo includes quotes, time tracking, invoices, client portal and expenses on Free, Pro and Business plans billed monthly (see pricing).
What Invollo doesn’t do
- No native apps for macOS, iOS or Android; the desktop tracker is Windows only.
- No Gantt chart timelines, Pomodoro timers, or team capacity planning.
- No direct integrations with Jira, Asana, Salesforce, Trello or Google Calendar.
- No employee labor cost tracking or profitability analysis.
- Team size is capped at 3 seats on the Business plan.
Frequently asked questions
- Can Toggl Track create client invoices directly?
- Toggl Track can turn a report into a downloadable PDF invoice (with the Toggl logo on the Free plan); invoices aren’t stored or paid inside Track. Invollo builds time tracking directly into invoicing, turning tracked hours into invoice line items with online payment links.
- Does Toggl Track have a free plan?
- Yes. Toggl offers a Free plan for up to 3 users that includes manual and real-time timers, calendar integrations, and simple planning with tasks and boards. Invollo’s free plan allows 1 user, 3 active clients, 3 active projects, and 5 invoices plus 5 signed quotes per month.
- Does Toggl take screenshots of employee screens?
- No. Toggl has a strict anti-surveillance philosophy and does not capture screenshots, keystrokes or background activity. Invollo takes a different approach for remote freelancers: its Windows desktop tracker includes an optional periodic screenshot feature that provides visual proof of work for clients abroad if you allow it.
- Can clients sign quotes or pay invoices inside Toggl?
- No. Toggl Track does not offer digital quotations with e-signatures or a client payment portal. Invollo includes digital quotes with e-signatures designed to meet ESIGN/eIDAS simple-signature requirements (typed full name and drawn signature), an online client portal, and Stripe and PayPal payment collection with 0% platform fees.
- Which tool costs less for a solo freelancer?
- Both offer free plans. For paid upgrades, Toggl Starter costs $12 per user a month billed monthly ($9 billed annually). Invollo offers Free, Pro and Business plans billed monthly (see pricing) that cover clients, invoices, quotes and time tracking in a single flat price.
Sources
Toggl Track’s official pages, each checked on 4 October 2026. Plans and prices change; the vendor’s page is always the final word.
- Toggl: Pricing Plans (checked 4 October 2026)
- Toggl: Online Work Timer (checked 4 October 2026)
- Toggl: Timesheet Reports (checked 4 October 2026)
- Toggl: Time Tracking & Invoicing (checked 4 October 2026)
- Toggl: Time Billing Software (checked 4 October 2026)
- Toggl: Windows Desktop App (checked 4 October 2026)
- Toggl: Creating Invoices in Toggl Track (checked 4 October 2026)
- Invollo: pricing page and product documentation.
Related
Try Invollo on the free plan
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